North Hampton Public Library is home to five meeting rooms that are intended for library programming as well as public gatherings for civic, cultural, recreational, and educational uses. Please explore this page, take a look at our offerings, and reach out to us at (603) 964-6326 or circdesk@nhplib.org with any questions!
General Rules for Using NHPL’s Meeting Rooms
– Room usage is free of charge to registered non-profit organizations serving the citizens of North Hampton, provided no admission fee is charged
– All meetings by non-profit organizations or citizens of North Hampton are to be open to the public and cannot be reserved for personal use such as weddings, birthdays, and other special occasions.
– No admission fee, registration fee, donation, or other monetary solicitation may be sought from meeting attendees.
– No resources, services, or other items may be sold or solicited without written authorization of Library Administration.
– The Library recognizes the rights of free speech and free assembly. Permission for a group to use library space does not constitute an endorsement of the groups’ philosophy or objectives by the Library.
– Use of a library meeting room implies acceptance of all library policies, including the Meeting Room Policy, Children Policy, Patron Conduct Policy.
– To review all rules and guidelines associated with using NHPL’s meeting rooms, please refer to our Meeting Room Policy.
Reservations for NHPL’s Meeting Rooms
Reservations Placed in Advance
– First priority of bookings of meeting room facilities will be reserved for North Hampton Public Library programs and activities or programs sponsored by the library, and North Hampton groups.
– Repeat reservations may be limited due to high demand.
– Recurring weekly or monthly meetings may be booked up to 3 months at a time.
– Each meeting room must be reserved separately.
– The Program Room must be booked at least 48 hours in advance; other rooms must be booked at least 24 hours in advance.
– Exceptions are at the discretion of Library Administration.
– All registering paperwork (such as the Meeting Room Request Form) must be returned to the library for review and approval prior to the meeting and confirmed by Library Administration.
Steps for Reserving a Meeting Room
1. Review NHPL’s Meeting Room Policy to ensure you meet policy criteria.
2. Visit, call the library at (603) 964-6326, or email the library at circdesk@nhplib.org to check the availability of the room you would like to use and ask any questions.
3. Return a completed Meeting Room Request Form application to the library with your signature. This form can either be dropped off to the Circulation Desk or scanned and emailed to NHPL’s Library Director, Liz Herold, at lizatnhpl@gmail.com.
4. Library Administration will review your request and contact you to confirm your request.
Same Day Drop-Ins
– Unreserved meeting rooms are available same day on a first come, first served basis.
– Those who drop-in and request to use a meeting room the same day may do so for a two-hour period, upon checking in with the Circulation Desk. If the room is not needed or requested by another patron after the two-hour period has expired, the original occupant may continue to use the room after checking in with the Circulation Desk.
– North Hampton residents and NHPL cardholders will be given priority over non-residents or non-cardholders.
NHPL’s Meeting Rooms
Program Room (up to 65 people)
Amenities
– Epson Projector and Screen (remote available at the Circulation Desk)
* Please tell staff if you plan to use these as the screen will knock down the art below!
– Clear Touch TV (remote available at the Circulation Desk)
– 10 Fold-Down Tables
– 50 Stackable Chairs
– Rolling Podium
– Rolling Dry Erase Board
* Please tell staff if you plan to use this so that we may get it from the backroom
– Kitchenette with Microwave, Sink, Fridge, Spot Vacuum
* Please tell staff if you plan to use the kitchen area
* Groups who book the kitchenette are required to clean and restore the kitchenette and kitchen area to the way it was found
* All items brought in by groups are to be removed from the kitchen area after the reservation time
– Available After Hours
* Must be 18+ to reserve after hours
* Maintains access to restrooms and water fountain
– Available to Connect to Clear Touch TV and Epson Projector via HDMI & Wirelessly
* HDMI cords are available within the Rolling Podium
– Available to Register in Advance
* Meeting Room Request Form for the Program Room must be returned to the library for review and approval no later than 48 hours before the registration time
* Non-residents and for profit organizations must pay a refundable deposit of $100 for the Program Room. The deposit will be returned if the room is left clean and in a neat and orderly condition
Small Meeting Room (4 – 6 people)
Amenities
– SONY TV (remote available at the Circulation Desk)
– Smart Table (USB, Outlets, Ethernet, HDMI) *currently out of order*
– 6 Chairs
– Available After Hours
* Must be 18+ to reserve after hours
* Maintains access to restrooms and water fountain
– Available to Connect to SONY TV via HDMI & Wirelessly
* Due to the broken Smart Table, a separate HDMI cord must be used. These are available at the Circulation Desk
– Available to Register in Advance
* Meeting Room Request Form for the Small Meeting Room must be returned to the library for review and approval no later than 24 hours before the registration time
* Non-residents and for profit organizations must pay a refundable deposit of $50 for the Small Meeting Room. The deposit will be returned if the room is left clean and in a neat and orderly condition
Business Center (4 – 6 people)
Amenities
– SONY TV (remote available at the Circulation Desk)
– Smart Table (USB, Outlets, Ethernet, HDMI) *currently out of order*
– 6 Chairs
– 2 Public Computers (please limit use to business hours only)
– LaserFax Fax Machine (please limit use to business hours only)
– Kyocera Printer (please limit use to business hours only)
– If Using Room During Business Hours, Patrons May Come In and Use Public Computers, Fax Machine, or Printer
– Available After Hours
* Must be 18+ to reserve after hours
* Maintains access to restrooms and water fountain
– Available to Connect to SONY TV via HDMI & Wirelessly
* Due to the broken Smart Table, a separate HDMI cord must be used. These are available at the Circulation Desk
– Available to Register in Advance
* Business Center is only available for reservations after 4:00pm
* Meeting Room Request Form for the Business Center must be returned to the library for review and approval no later than 24 hours before the registration time
* Non-residents and for profit organizations must pay a refundable deposit of $75 for the Business Center. The deposit will be returned if the room is left clean and in a neat and orderly condition
Reading Room (6 – 8 people)
Amenities
– Clear Touch TV (remote available at the Circulation Desk)
– Table with Power Outlets and USB Power Ports
– Public Computer
– 6 Chairs
* More chairs available by request
– Epson Perfection V600 Photo Scanner
– HeatGlo Electric Fireplace
– Sink
– Available to Connect to Clear Touch TV via HDMI & Wirelessly
* HDMI cables are available at the Circulation Desk
– Available to Register in Advance
* Meeting Room Request Form for the Reading Room must be returned to the library for review and approval no later than 24 hours before the registration time
* Non-residents and for profit organizations must pay a refundable deposit of $75 for the Reading Room. The deposit will be returned if the room is left clean and in a neat and orderly condition
New Hampshire Room (8 – 10 people)
Amenities
– LG Smart TV
– Smart Table (USB, Outlets, Ethernet, HDMI)
– 8 Chairs
* More chairs available by request
– Available to Connect to LG Smart TV via HDMI & Wirelessly
– Available to Register in Advance
* Meeting Room Request Form for the New Hampshire Room must be returned to the library for review and approval no later than 24 hours before the registration time
* Non-residents and for profit organizations must pay a refundable deposit of $75 for the New Hampshire Room. The deposit will be returned if the room is left clean and in a neat and orderly condition